Online sign-up form – of course with graphic adjustment so that it matches your event branding.
Option for differentiated participant offers, which means that we can create different participant categories with access to different options during registration.
Opportunity to have your own unique email address for the event.
Access to online participant lists and other useful reports. This means that, as the organiser, you can always keep up to date with the current sign-up status. You can also access and download different graphs and overviews for internal use.
A link that you can insert directly onto your own web page. This provides your participants with easy access to the sign-up page (which can also be used for adjustments to their sign-up along the way), thus avoiding hundreds of emails going back and forth.
The management of payments. We take care of everything and settle with you after the event with a final invoice.
Getting an allocated number of rooms
Negotiating contracts with the place of accommodation
Managing bookings and registrations of accommodation
Managing the participants’ rooms and no-shows (participants who do not show up and, therefore, don’t need a room)
Managing the participants’ individual needs and enquiries via email and phone, as well as coordination with the hotel staff.
Getting offers based on an agreement with you as the organiser.
Negotiating contracts with the venue, booking and registration of rooms, AV equipment, meals, etc.
Coordinating the participants in terms of capacity, meals, cancellation terms, and handling payments.
Having a continuous dialogue with the venue.
Providing guidance on seating, etc.
Creating an electronic sign-up form and graphics setup in partnership with you
Creating a link to upload abstracts to your event’s website
Online overview so that you as the organiser can follow the incoming presentations
Automatic number allocation at submission
A collective, general electronic document for the participants.
When you want to give your VIPs an extraordinary experience.
When you want to help your participants network with the right people.
When you want to price differentiate your participant fee.
When you want to ensure that specific groups of participants are seated together (for example, because they requested it).
When you want to ensure that your participants strengthen their network within a certain business (which they will not do if they are simply seated with the people they always sit with – and most people do if you do not facilitate a different seating arrangement).
Or for completely different, individual reasons that depend on the type of event and its objective.
Managing and negotiating with different transport providers, including bus, airplane, taxi, car rental, etc.
Registration of participants’ travel information.
Shuttle plans and coordination with the participants’ accommodation and venue, respectively.
Continuous support for the participants, including possible changes to travel plans.
Continuous dialogue with transport providers.
How large can the stand be?
How many salespeople am I allowed to have in the stand?
Do we have to pay for our own meals?
What about accommodation for my staff?
Are there enough electricity outlets and lights in the stand?
Sending out invitations/meeting minutes
Managing participants at a general assembly, for example
Managing member databases (registration/resignation)
Organising meetings, including the agenda
Transport to and from the airport and around the destination
Managing accommodation at the destination
Cultural and professional experiences on the trip
Correspondence back and forth with participants
Sending out invoices for a conference, for example
Sending out notices for lack of payment for the event